AIJA pre-blocked rooms at Le Westin Montreal at a group preferential rate. Please note that rooms will be allocated on a first-come, first-served basis and are subject to availability on the required date(s).

The preferential rate has limited rooms and is valid until Monday, December 30, 2024 (cut-off date)

Dates available for preferential rate:

• Start Date: Monday, January 27, 2025
• End Date: Wednesday, February 05, 2025

AIJA Group Rates:

• TRADITIONAL ROOM: 219.00 CAD per night (single or double occupnacy)

BREAKFAST:

Breakfast is not included in the room rate and is $33.00++ per person.

CHECK-IN:

Check-in is at 3:00 pm and check-out is at 12:00 pm.

PARKING:

Valet. Daily: $45.00. Electric Car Charging Station available. Guests can also park at the convention center located right in front of the Westin.

ROOM CANCELLATION POLICY

Guests may cancel their reservation without penalty until 4:00 PM, hotel local time, three (3) days prior to their scheduled arrival. Cancellations made after this deadline will be charged a one (1) night penalty, plus applicable taxes.

GUEST DEPOSITS

A credit card deposit equal to the first night stay (plus applicable taxes) will be charged at the time a guest makes a room reservation, and upon check in, will be applied towards the guest’s bill. Deposits paid by guest are refundable if notice is received by Hotel at least 3 days prior to arrival and a cancellation number is obtained.’

All guests, identifying themselves as members of your Group, shall make their reservation by December 30th
2024, through one of the following methods:

By phone, through Westin’s Central Reservation office at 1-866-837-4262.

Or directly online via the below link:

Book your group rate for AIJA Americas Regional Meeting Jan2025

Group reservation conditions:

• Extra person charge (3rd and 4th person) sharing a room is $40.00 CAD per person, per night. Additional charge for additional bedding (cot) is $30.00 per room, per night. Please note that rooms with 2 beds cannot accommodate a cot. Children under 18 years old may share parent’s rooms at no extra charge with existing bedding.
• All above rates are in Canadian dollars and do not include taxes applicable at the time of your event. Currently the applicable taxes are the following: a City tax of 3.5 % per room, per night plus Government sales taxes totaling 14.98% (5% Goods and services Tax + 9.975% Provincial Sales Tax). These taxes are subject to change without notice.
• Complimentary Internet: At Le Westin Montréal, all meeting spaces, guestrooms and suites are equipped with complimentary High
  Speed Internet access (Wi-Fi).
• Smoke Free Policy: The Hotel is a smoke free establishment. This includes all public spaces as well as Hotel rooms. To protect the
  smoke free environment, Hotel will charge a $250 CND plus applicable taxes cleaning fee to the account of any guest who smokes in
  their guest room.

The event will take place in the Court of Appeal:

QUEBEC COURT OF APPPEAL

In order to get together the previous evening we are oranising a networking cocktail on Thursday, January 30th. More detaiils coming soon.

Addiitionally, for a Grand Final of our Friday gathering, our fantastic local members are organising a Home Hospitality dinner.

Did you think that was it? Not at all! Stay tuned to what we are planning for Saturday, February 1st. We are preparing an unforgettable ski day as well as other activities in town.

Visa

Should you need a visa to enter Canada for this event please make sure to register and pay the fees in full. We will then provide you with the letter to support your application.

Please email cristina.lavin@aija.org for more information.

The personal data that you communicate to us shall be processed by the International Association Of Young Lawyers (AIJA), with its registered office at Avenue de Tervueren 231, 1150 Brussels, Belgium (Tel: +32 2 347 33 34 - office@aija.com), in accordance with Act No. 78-17 of January 6, 1978 relating to data, files and freedoms and Regulation No. 2016/679 on data protection, as of its entry into force on May 25, 2018.

Your data will be managed by AIJA's General Services, Events and Accounts Section:

• For the purpose of administering your registration for the event and your on-site access to the event;
• In order to pay for the selected services - your bank details will be deleted after receipt of your payment;
• In order to communicate information messages from AIJA.

To the extent necessary for the execution of their respective tasks, our subcontractors in charge of our seminar organisation, our IT infrastructure, our management, the production and maintenance of our website and extranet, are likely to gain access to your data from time to time. Their servers are located in the European Union.

Data relating to your participation in the event shall be stored for a period of 10 years. We are obliged to archive billing data until the end of the period required for our tax and accounting obligations, i.e. for 7 full tax years.

We shall store your contact information to keep you informed until you ask us to stop. You have the right to access your data and have it corrected if necessary.